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Privacy Policy

Give A Cake Bakery (“Give A Cake Bakery,” “we,” “us,” or “our”) values your privacy and the trust you place in us when you volunteer, partner, or engage through our website https://www.giveacakebakery.com

We are a 501(c)(3) nonprofit organization based in Boston, Massachusetts, offering handcrafted baked goods and community programs that inspire volunteerism.

This Privacy Policy explains how we collect, use, and protect your information when you interact with us online or through our programs. By using our website or submitting your information, you consent to the practices described in this Privacy Policy. If you do not agree with the terms, please refrain from using our service.

1. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our programs, technologies, or legal obligations. When we do, the updated version will include a new “Last Updated” date and will be posted on our website. In some cases, we may notify registered volunteers or partners by email.

 

Your continued use of the Service after any changes constitutes acceptance of the updated Privacy Policy.

2. Information We Collect

We collect personal and non-personal information through forms, communications, and technical tools to support our mission and improve our community programs.

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a. Volunteers

When you sign up to volunteer, we collect:

  • Contact information: name, email address, phone number, and mailing address

  • Volunteer profile: baking experience level, interests, and availability

  • Allergy awareness or kitchen details (e.g., nut-free, gluten-free, etc.)

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If you also or lead/ assist with workshops, we collect:

  • Experience level and qualifications (e.g., baking, teaching, or nonprofit experience)

  • Workshop preferences and availability

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  • Optional profile photo or bio for use on our website or promotional materials (with consent)

  • Photos or videos you choose to upload for your volunteer profile or share with us for event highlights

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b. Partners and Recipient Organizations

  • When you apply or register as a partner, we collect:

  • Organization name and primary contact person

  • Business verification details, including EIN, nonprofit ID, or proof of tax-exempt status

  • Packaging requirements, hours, address and delivery information to facilitate pickup or drop-off of baked goods

  • Website or social media links to verify authenticity and outreach alignment

  • Any relevant recipient or beneficiary details provided by the organization (we do not accept direct child data from individuals)

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c. Donations and Payment Information

We do not store full financial details.
All payments and donations are securely processed through third-party providers such as Wix Payments, PayPal, and Printify, which collect payment information directly. We receive only limited details (e.g., donor name, amount, and contact email) for acknowledgment and reporting purposes.

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d. Automatically Collected Data

Our website and analytics tools (Google Analytics 4, Amplitude, Google Tag Manager, and Wix Studio) automatically collect certain technical data:

  • IP address and approximate location

  • Browser type and operating system

  • Pages viewed, time spent, and navigation patterns

  • Referring website or source

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This helps us understand how visitors engage with our content so we can improve site performance and accessibility.

3. How We Use the Information

We use your information to support our operations, enhance the user experience, and fulfill our nonprofit mission. Specifically, we use data to:

  • Manage volunteer coordination, assignments, and event logistics

  • Communicate about upcoming bakes, workshops, or delivery schedules

  • Verify partner organizations and maintain accurate nonprofit records

  • Process donations, send acknowledgments, and maintain donor transparency

  • Share updates, newsletters, or program opportunities (you may opt out anytime)

  • Improve our website design, accessibility, and outreach strategy

  • Comply with applicable legal, reporting, and tax obligations

  • Protect the integrity and safety of our volunteers, recipients, and partners

  • ​Measure our impact

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We do not sell or rent personal data to third parties.

4. Children’s Privacy

We believe in encouraging youth involvement while safeguarding children’s privacy.

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  • Minimum volunteer age: 13 years with permission of guardian.

    Volunteers under 13 may only participate with direct parental or guardian contact and consent. A parent must submit forms or communication on the child’s behalf.

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  • We do not knowingly collect personal information directly from minors under 13.

  • If we learn that a child’s data was collected without verified consent, we will promptly delete it.

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Parents or guardians may contact us at info@giveacakebakery.org to review or request deletion of a child’s information.

5. Photo & Media Consent

Community and storytelling are central to our mission. We occasionally use photos, videos, and testimonials from volunteers, partners, and events to highlight our shared impact.

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By submitting a photo, video, or testimonial to Give A Cake Bakery, you grant us permission to use it in printed and digital materials (such as our website, social media, newsletters, and annual reports) for nonprofit promotion and education.

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If you prefer not to have your image or content shared publicly, you may opt out or revoke consent at any time by emailing info@giveacakebakery.org
, and we will ensure future materials exclude your media.

6. Cookies, Tracking & Analytics

Our website uses cookies and other tracking technologies to function properly and to understand how visitors interact with our content.

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  • Functional cookies: Required for site performance (e.g., keeping you logged in).

  • Analytics cookies: Used by Google Analytics 4, Amplitude, and GTM to measure engagement and improve usability.

  • Embedded content cookies: May be set by integrated third-party widgets like PayPal or Printify.

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You can control or delete cookies through your browser settings. However, disabling them may affect site functionality.
To learn more about managing cookies, visit www.allaboutcookies.org
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7. Disclosure of Information

We may share limited personal information only when necessary to support our programs or comply with legal requirements.

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a. With Service Providers

We use trusted third-party vendors to help us operate our programs, including:

  • Wix Studio (website platform and hosting via GoDaddy)

  • Google (Analytics, Tag Manager, Drive, and Forms)

  • Amplitude (analytics)

  • PayPal, Wix Payments, and Printify (payment and donation processing)

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These providers are bound by their own privacy policies and may only use data as necessary to perform their contracted services.

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b. Legal Compliance and Protection

We may disclose personal information if required by law, court order, or government regulation, or if we believe disclosure is necessary to protect the safety or rights of our volunteers, partners, or organization.

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c. Organizational Changes

If Give A Cake Bakery merges with, reorganizes, or transfers its programs to another nonprofit, we may share data as part of that process, consistent with this Privacy Policy.

8. Data Retention & Deletion

We retain volunteer, partner, and donor data only as long as necessary for operational, legal, and reporting purposes.


Typical retention periods include:

  • Active volunteers or partners: data retained while account is active

  • Donor records: retained for tax and compliance requirements

  • Event records and photos: retained for historical and impact documentation

When data is no longer needed, we securely delete or anonymize it.


You may request access, updates, or deletion of your information by emailing info@giveacakebakery.org. We will respond within a reasonable time.

9. Security Measures

We take security seriously. Give A Cake Bakery uses the built-in security infrastructure of Wix and Google Workspace, including:

  • SSL encryption on all form submissions

  • Password-protected volunteer or staff portals

  • Role-based access controls to restrict sensitive data

  • Encrypted cloud storage for volunteer and partner records

  • Regular password and access reviews

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While we implement reasonable measures, no online system is completely secure. We cannot guarantee absolute security, but we continuously review our systems for safety and compliance.

10. External Links

Our website may contain links to third-party services or embedded widgets, such as PayPal donation buttons or Printify product listings.
We are not responsible for the content, privacy policies, or security practices of these external websites. Please review their privacy statements before providing personal information.

11. Users Outside the United States

Give A Cake Bakery operates in the United States, and all data is stored and processed here. By using our Service, you consent to the transfer and processing of your data in the United States, which may have different data protection laws than your home country.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact:

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Give A Cake Bakery
1020 Commonwealth Ave. Boston, Massachusetts 02215
info@giveacakebakery.org

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